Lenders
Financial Aid Services Bulletin 2009 - 010
Reporting Anticipated PUT Information and Requesting Copies of MPNs
Effective immediately, HESC is accepting the NCHELP Trading Partner Notification of ECASLA (Ensuring Continued Access to Student Loans Act of 2008) PUT File.NCHELP Trading Partner Notification ECASLA PUT File
The NCHELP Trading Partner Notification of ECASLA PUT File (ECASLA PUT File) format was developed by NCHELP work groups as an optional tool that lenders may use to notify their trading partners of their intent to PUT loans to the Department of Education (ED). While use of this format is not a requirement of the program, it is recommended. As this is a notification, there is no associated return file.The ECASLA PUT file should be provided to HESC no later than nine (9) business days prior to the day of the PUT since monetary changes are limited after that date.
Transaction limitations after the 9th business day:
- No increases, reinstatements, reissues, or reallocations;
- No late or post withdrawal disbursements
- School return of loan funds are to be reported to the ED servicer.
To use the ECASLA PUT file, you must contact HESC Lender Services - Elizabeth Wicks at ewicks@hesc.org or 518-486-7403, or Maree Fox at mfox@hesc.org or 518-408-3314 - for file setup and testing instructions.
Click here to view the ECASLA PUT file layout. The file specification is the second link found under Data Information.
MPN Retrieval
Lenders/servicers may request copies of paper MPNs (Master Promissory Notes) and electronically signed MPNs for ECASLA loans to be PUT to ED using the spreadsheet process noted here. Requests for MPNs should be made as soon as the lender anticipates the PUT, but no later than 45 days prior to the date they are needed.The MPN spreadsheet fields are based on the field name and descriptions from the ECASLA PUT File. Please note: Each spreadsheet may only contain one lender code.
To use the spreadsheet process, you must contact HESC Loan Processing -- Barbara Hochberg at bhochberg@hesc.org or 518-473-5414 -- to discuss the spreadsheet format, file set-up and testing instructions.
Spreadsheet Layout to be Sent to HESC
| Excel Spreadsheet Column Fields | Field Description | ||||||||
| CL Unique Identifier | The unique 17 character code identifying the loan | ||||||||
| CL Sequence Number | The unique 2 digit code identifying the loan | ||||||||
| Student SSN | SSN of a Title IV aid recipient or beneficiary | ||||||||
| PLUS Borrower SSN | SSN of the FFELP PLUS borrower (required if loan type is 'PL') | ||||||||
| Guarantee Date | Date the loan was originally guaranteed. Format is CCYYMMDD | ||||||||
| Loan Type | Code indicating the type of FFELP loan guarantee.
| ||||||||
| Lender | Six-digit ED code indicating current holder |
Retrieval Process and File Output
The MPN retrieval process and file output will depend on whether the MPN held at HESC is in paper or electronic format. Once determined, HESC will use the following procedures:- Paper MPNs will be mailed to the lender/servicer. As part of the set-up process, HESC will ask for the name and physical address of the recipient.
- For eMPNs, HESC will send the front and back of the MPN electronically. For each outgoing PUT eMPN file, there will be an associated PUT eMPN Index file containing information related to each MPN contained in the PUT eMPN file.
- The PUT eMPN Index file will contain the following information for each eMPN:
| Spreadsheet Fields | Timestamp Field Values |
| Borrower SSN | 9 Numeric Digits |
| Borrower Last Name | 20 Alpha Numeric Character |
| Borrower First Name | 15 Alpha Numeric Character |
| Borrower Middle Initial | Blank or One Alpha Character |
| PLUS Student SSN | SSN of the Title IV Aid Recipient or Beneficary |
| Borrower Signature | CCYYMMDD |
| Identifier of the corresponding electronically signed MPN | HESC use Only |
| Program Type Code | S - Stafford P - Plus |
| Recipient ID | 6 Digit ID of the Recipient of this data |
| Timestamp from authentication Web site | yyyy-mm-dd-hh.mm.dd.nnnnnn |
| Timestamp of the borrower click-thru of welcome page of the electronic MPN Web page | yyyy-mm-dd-hh.mm.dd.nnnnnn |
| Timestamp of the borrower’s consent to use an electronic MPN | yyyy-mm-dd-hh.mm.dd.nnnnnn |
| Timestamp of the acknowledgement that the borrower has read and understands the disclosure | yyyy-mm-dd-hh-mm.dd.nnnnnn |
| Timestamp of the MPN electronic signature | yyyy-mm-dd-hh.mm4.00.dd.nnnnnn |
| Timestamp of the borrower’s consent to a credit check | yyyy-mm-dd-hh.mm.dd.nnnnnn This is populated for PLUS transactions where HESC checks credit. For Stafford transactions and PLUS transactions that do not have HESC perform credit, a default value of ‘0001-01-01-01.00.00.000000’ will be populated. |
Please direct any questions or comments regarding the use of HESC electronic products or services to Priority Services at priorityservices@hesc.org. Direct any technical problems with HESC electronic services to the HESC Help Desk at 518-473-0550.
To contact HESC toll free, call 1-866-431-HESC (1-866-431-4372) and follow the menu prompts.