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Financial Aid Services Bulletin 2012 - 007



Americans with Disabilities Act (ADA) - Processing Changes



Students who are disabled as defined by the Americans with Disabilities Act (ADA) of 1990 (42 USC 12101) are exempt from the full-time attendance requirement for eligibility under the Tuition Assistance Program (TAP). ADA students who are enrolled in at least three but less than 12 semester hours per semester or the equivalent, or at least three but less than eight semester hours per trimester may be eligible to receive TAP awards.

Effective with the 2011-12 academic year, HESC will calculate TAP awards as a percentage of the award the ADA student would be eligible to receive if the student were enrolled full-time, similar to the current Part-time TAP award calculation formula. Consistent with such formula, this percentage is obtained by dividing the number of credits the student is enrolled in, as certified by the school, by the number of credits required for full-time study in the semester, trimester or term. The TAP points used will also be based on this percentage (see the charts below for information on award percentages and points accrual based on credits being taken).

Beginning May 14, 2012, upon certification, HESC will make this calculation for any ADA student not yet certified for the 2011-12 academic year and for all ADA students in the 2012-13 academic year and thereafter. For ADA students already certified for the 2011-12 academic year, please submit a post-certification change with the number of credits being taken in the Enrollment Status field to adjust the student’s award and points accrued. Currently ADA students are certified by the school with an Enrollment Status of ‘PT’ or ‘HT’ for non-Summer terms.

Certifications for ADA students will only be accepted via HESC’s web site. The HescWeb screens for “STUDENT RECORD MAINTENANCE,” “VIEW/SUBMIT PENDING CERTIFICATION,” and “VIEW/CORRECT STUDENT CERTIFICATION” will be modified to indicate the student meets the Americans With Disabilities Act of 1990 guidelines, and to allow the reporting of credits being taken in the Enrollment Status drop down list.

Consistent with Part-time TAP, any semester, quarter or term of attendance during which a student receives an ADA TAP award shall be counted as the enrollment factor percent of a semester, quarter or term toward the maximum term of eligibility for TAP awards. The total period of study for which payment may be made shall not exceed the equivalent of the maximum period authorized for that award.

The Report of Students Certified as Part-time for a Non-Summer Term (HE8278), which is currently sent to the school, will no longer be produced.

Please direct any questions concerning the certification process to Scholarships@hesc.ny.gov or call 1-888-697-4372 and select and select option 2.

Part-time Credits


Semester Schools
ADA payment will be made for students taking 3-11 credits as shown below:

Points Accrual for Part-time ADA Payments - Semester Schools
Credits
Percent of Full Award
Points Accrued
3
25.00%
1.5
4
33.34%
2
5
41.67%
2.5
6
50.00%
3
7
58.34%
3.5
8
66.67%
4
9
75.00%
4.5
10
83.34%
5
11
91.67%
5.5


Trimester Schools


ADA payment will be made for students taking 3-7 credits as shown below:

Points Accrual for Part-time ADA Payments - Trimester Schools
Credits
Percent Of Full Award
Points Accrued
3
37.50%
1.5
4
50.00%
2
5
62.50%
2.5
6
75.00%
3
7
87.50%
3.5

Note: ADA recipients who meet all other certification requirements, but are taking only two credits in a term at a trimester-based school, will require special processing. Contact HESC at (888) 697-4372 option 2 or e-mail Scholarships@hesc.ny.gov for instructions regarding the certification of these students.