Appendix M: Part-Time TAP Certification Instructions
Part-time students attending State University of New York (SUNY), City University of New York (CUNY), or not-for- profit independent degree granting colleges in New York State who were first-time, full-time freshmen in 2006-07 or thereafter may be certified as eligible for Part-time TAP (PT-TAP) beginning in 2007-08.
Eligibility
To be eligible for PT-TAP a student must:
- Be a first-time freshman in the 2006-07 academic year or thereafter;
- Have earned 12 credits or more, at an approved institution, in each of two consecutive semesters (one time requirement);
- Have a minimum cumulative "C" average;
- Be taking at least six (6), but fewer than twelve (12) credits per semester (at least four (4), but fewer than eight (8) credits per trimester/quarter).
In addition, the student must meet all other TAP eligibility requirements.
Students appearing on a TAP Payment Roster are calculated with a full-time TAP award. PT-TAP awards are recalculated after a school identifies part-time students when certifying its roster.
Roster Placement & Certification
Full-time TAP Awards placed on a TAP Payment Roster certified for PT-TAP must meet the same eligibility requirements as a full-time TAP award. For detailed eligibility and certification instructions refer to
Chapter 5: Certification Procedures.
Certification via HescWeb
The HescWeb screens for STUDENT RECORD MAINTENANCE, VIEW/SUBMIT PENDING CERTIFICATION, and VIEW/ CORRECT STUDENT CERTIFICATION have been modified to allow the reporting of the number of credits for part-time study. The Enrollment Status field drop down list provides valid credits
The full-time tuition on the roster must be changed to reflect the student’s actual tuition liability when certifying PT-TAP awards or when recertifying a student previously certified as part-time. The PT-TAP award is calculated using the student's part-time tuition charge and the number of credits.
- Enter the actual part-time tuition in the Tuition field.
- Enter the number of credits taken in the ENROLLMENT STATUS field. Half credits should be rounded down.
Certification via File Transfer (using HESC’s EFAN layout available on HescWeb):
- Enter the actual tuition liability in the TUITION field (35/6,2)
- Enter the number of credits in the Enrollment Status field (33/2). Valid entries for semester schools: 06, 07, 08, 09, 10, and 11. Valid entries for trimester/quarter schools: 04, 05, 06, and 07.
Certification Codes
Certification codes 1 through 3 are valid codes used when certifying a part-time award. Do not use certification code 5 (Not full-time), as it is a decertification code and will not result in an award.
Payment Award Determination
Once certification is submitted, HESC will calculate the PT-TAP award based on the reported credits and the student’s actual tuition liability. The Remittance Advice and Student Status List will reflect the new award.
A PT-TAP award cannot exceed tuition charges.
Part-Time Credits
Semester Schools
Partial payment will be made for students taking 6-11 credits as indicated in the charts below:
Trimester Schools
Partial payment will be made for students taking 4-7 credits as shown below:
For questions regarding information included in Appendix M, please call 1-888-697-4372 or e-mail John Defazio at
jdefazio@hesc.org.
